Privacy Policy

Privacy Policy VLK Bookkeeping LLC Effective Date: March 25, 2026

This Privacy Policy explains how VLK Bookkeeping LLC collects, uses, stores, and protects your personal and financial information. It applies to visitors of this website and to clients who engage VLK Bookkeeping LLC for bookkeeping services. By using this website or working with VLK Bookkeeping LLC, you agree to the practices described in this policy.

1. Who I Am

VLK Bookkeeping LLC is a virtual bookkeeping business owned and operated by Valerie Kennedy. I provide bookkeeping and financial recordkeeping services to small business owners in the United States.

Contact: valerie@vlkbookkeeping.com

2. Information I Collect

2.1 Information You Provide Directly

When you contact me, schedule a discovery call, or engage my services, I may collect:

  • Your name

  • Your email address and phone number

  • Your business name and type

  • Information you share in discovery calls or intake forms about your bookkeeping situation

2.2 Financial Information Collected During Service Delivery

When you become a client, I collect and access financial information in order to perform bookkeeping services. This may include:

  • Business bank account transactions and statements

  • Income and expense records

  • Receipts and financial documents you provide

  • Access to your QuickBooks or other accounting software accounts

  • Other financial records necessary to maintain accurate books

This financial information is collected solely for the purpose of providing the bookkeeping services you hired me to perform. It is not used for marketing, advertising, or any other purpose.

2.3 Information Collected Automatically

When you visit this website, I may automatically collect basic technical data, including:

  • Your IP address

  • Browser type and version

  • Pages visited and time spent on the site

  • Referring website

This data is collected through standard website analytics tools (such as Google Analytics) and is used to understand how visitors use the site and to improve it. It is not used to identify you personally.

2.4 Cookies

This website uses cookies, which are small text files stored on your device. I use cookies to make the website function properly and to understand how it is used.

Most browsers allow you to control or disable cookies in their settings. Disabling cookies may affect the functionality of some parts of this site. By using this website, you consent to the use of cookies as described here.

3. How I Use Your Information

I use the information I collect for the following purposes:

  • To provide bookkeeping and related services you have requested

  • To communicate with you about your services, questions, or scheduling

  • To respond to inquiries and discovery call requests

  • To send you information you have requested, such as my free guide

  • To improve this website and my services

  • To comply with legal and regulatory obligations

I do not sell your personal or financial information. I do not use your information for targeted advertising. I do not share your financial records with third parties except as described in Section 4.

4. How I Share Your Information

VLK Bookkeeping LLC does not sell, rent, or trade your information. I may share your information only in the following limited circumstances.

4.1 Service Providers

I work with a small number of trusted third-party platforms to deliver my services. These include:

  • Intuit / QuickBooks: I use QuickBooks to maintain your financial records. Intuit's privacy policy applies to data stored within their platform.

  • Zoom: I use Zoom to conduct discovery calls and client meetings. Basic contact information you provide when joining a call is handled by Zoom's privacy policy.

These service providers access your information only as necessary to perform services on my behalf and are required to keep your information confidential.

4.2 Legal Requirements

I may disclose your information if required to do so by law, regulation, subpoena, court order, or governmental authority.

4.3 With Your Consent

I may share your information with other parties if you give me your explicit written permission to do so. For example, if you ask me to share your financial records with your CPA, I will do so with your consent.

5. How I Protect Your Information

I take the security of your personal and financial information seriously. I use commercially reasonable measures to protect your data, including:

  • Storing financial records in password-protected, encrypted platforms

  • Using secure, reputable third-party platforms for accounting and communication

  • Limiting access to your financial information to authorized personnel only

  • Not storing sensitive financial documents longer than necessary

No method of electronic storage or transmission is 100% secure. While I work hard to protect your information, I cannot guarantee absolute security. If you have reason to believe your information has been compromised, please contact me immediately.

6. Financial Information and the Gramm-Leach-Bliley Act

Because VLK Bookkeeping LLC handles nonpublic personal financial information as part of providing bookkeeping services, I am committed to safeguarding that information in accordance with applicable federal and state law, including the Gramm-Leach-Bliley Act (GLBA) where applicable.

I collect financial information only to the extent necessary to perform the services you have hired me to provide. I maintain a written information security plan and take reasonable administrative, technical, and physical safeguards to protect your financial data from unauthorized access or disclosure.

7. Your Rights

You have the right to:

  • Request access to the personal information VLK Bookkeeping LLC holds about you

  • Request correction of inaccurate information

  • Request deletion of your personal information, subject to legal retention requirements

  • Opt out of marketing emails at any time by clicking "unsubscribe" in any email I send

To exercise any of these rights, contact me at valerie@vlkbookkeeping.com. I will respond within a reasonable timeframe.

California Residents

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including the right to know, correct, and delete personal information, and the right to opt out of the sale of personal information. VLK Bookkeeping LLC does not sell personal information. To submit a request under California law, contact valerie@vlkbookkeeping.com.

8. Children's Privacy

This website is intended for adults and business owners. VLK Bookkeeping LLC does not knowingly collect personal information from anyone under the age of 18. If you believe a minor has provided me with personal information, please contact me and I will delete it promptly.

9. Third-Party Websites

This website may contain links to third-party websites, including scheduling platforms, software providers, or resources. VLK Bookkeeping LLC is not responsible for the privacy practices of those sites. I encourage you to review the privacy policies of any third-party site you visit.

10. Changes to This Privacy Policy

VLK Bookkeeping LLC may update this Privacy Policy from time to time. When I do, I will post the updated policy on this page and update the effective date at the top. If I make material changes to how I handle your financial information, I will notify you by email. Your continued use of this website or my services after changes are posted means you accept the updated policy.

11. Contact

Questions, concerns, or requests regarding this Privacy Policy? Contact me:

VLK Bookkeeping LLC | Valerie Kennedy Email: valerie@vlkbookkeeping.com Website: https://vlkbookkeeping.com